OSHA Recordkeeping Requirements

Each year, millions of workers get hurt on the job. In order to help prevent work-related injuries and illnesses, OSHA has for decades required employers to keep track of these incidents by recording them in what is often called an "OSHA log".  OSHA is now requiring employers to also electronically submit this injury data directly to OSHA for its review.  For 2020 data, employers have until March 2, 2021. You can read more about this directly from OSHA here. 

What should employers do now?

1. Audit your 2020 OSHA logs to ensure all data is correct and complete, with no errors or missing information.
2. Electronically submit your 2020 300A data to federal OSHA by March 2nd, 2021.
3. Confirm you have completed your 2016, 2017, 2018, 2019and 2020 OSHA records in preparation for an SST OSHA audit.
4. Confirm you have all the 300, 300A and 301 forms for each year.
5. Contact Spire Insurance Solutions learn more about using OSHAlogs to simplify the electronic submission process.

Watch the video below to learn more

OSHA Recordkeeping and Reporting Requirements

• On May 12, 2016, Federal OSHA passed new regulations requiring employers to electronically submit injury data directly to OSHA.
• Establishments with 20 or more employees from selected industries(examples listed below) and all establishments covered by the record keeping rule with 250 or more employees must comply.  
• Many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. (Certain low-risk industries are exempted.) Minor injuries requiring first aid only do not need to be recorded.
• Citing worker and employer privacy concerns, OSHA eliminated the requirement for employers to turn in the more detailed Forms 300 or 301.
• OSHA 300A data must be electronically submitted to OSHA by March 2 for years moving forward.
• Violations for materially false, fictitious, or fraudulent statements can be punished by a fine or by imprisonment of not more than five(5) years, or both.
• Failure to comply with these new OSHA regulations could result in OSHA Penalties such as a $13,653 fine and trigger a more detailed OSHA recordkeeping audit. 

Contact us today to get started

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What's in it for You?

More information from employers and more attention to safety will save the lives and limbs of many workers and ultimately help your bottom line.  As your expert buyer of insurance, Spire Insurance Solutions is providing clients with an easy way to stay compliant with OSHA, at no cost to you.

• 24/7 access to seamlessly complete the Form 300, 300A and Form 100 (Workers Compensation claim reporting)
• Save time and money by reducing entry time and record keeping
• Remain compliant with OSHA rules and avoid fines and additional record keeping
• Maintain a safe workplace (which also means controlling insurance expenses)

Which industries must comply?

These are just some of the industries that must comply with the new rules.

• Construction
• Contractors
• Manufacturers
• Breweries, Wineries, & Distilleries
• Trucking
• Janitorial Services
• Hotels & Motels
• Grocery Stores
• Landscaping Services
• Transportation Businesses
• Auto Parts Stores
• Farming
• Taxi Service
• Furniture and Flooring Stores
• Medical/Hospitals
• Utilities
• Logging
• Waste Collection/Waste Treatment & Disposal
• and these industries that include establishments that would be newly required to keep records

**5 Years Records & Electronic Submission - Employers with 10 employees must maintain 5 years worth of OSHA records. 

• Employers are not required to keep OSHA logs for any establishment classified in this North American Industry Classification System (NAICS), unless they are asked in writing to do so by OSHA, Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS.